 Re: Election for SIMVNC 2010 - 2011
This year, there will be some changes in the exco structure. Here are the specific job descriptions for each position.
A .Structure
- 1 President
- 1 Vice President
- 1 Secretary ( and Treasurer )
- 1 Event Director
- 1 Public Affair Officer
B. Job description :
1. President
- Be directly responsible for all activities within SIMVNC, the responsibilities include :
Long-run plan for SIMVNC’s activities both internally and externally
The use of SIMVNC’s image and name
The budgeting of revenues and spending.
- Shall make the final decisions if mutual agreements can’t be reached among the team.
- Shall issue certificates of appreciation to Project Crew, testimonies and other internal related documents regarding to the events under the name of SIMVNC.
- Shall sign the contracts, memorandum of understandings, quotations, and other means of payment with the outsources and sponsors.
- Must be able to communicate proficiently in both English and Vietnamese.
- Experience in organizing any type of events is a must.
2. Vice President
- Be in charge of making important decisions in the absence of the President
- Shall recruit and distribute manpower, project crews according to each event and the needs of work.
- Shall, on behalf of President, reject or accept any activities or proposals from the project crew. These activities may vary from changing, quitting or joining the team, buying materials,
- Shall directly negotiate with sponsors and Student Life’s Services ( SLS ) regarding to the events with the acknowledgement of President.
- Together with President, propose the new Structure or any changes within exco and Project Crew
- Must be able to communicate proficiently in both English and Vietnamese.
- Experience in organizing any type of events is a must.
3. Secretary ( and Treasurer )
- Be responsible to taking notes and minutes of all meetings.
- Be responsible to keep track of event’s flows and preparation process.
- Be responsible to keep and report SIMVNC’s existing funds, revenues and spending.
- Shall reject any unreasonable spending with the acknowledgement of the President
- Shall propose allowances and supports for teams and outstanding individuals.
- Be in charge of event budget proposals ( breakeven , best and worst cases ), risk management for each event ( what are the risks exposed regarding to the budget ) , final official and published financial statement) .
4. Event Director
- Be in charge of event’s planning process . This should include :
Event’s agenda and program in detail
Event’s program proposal for SLS and Sponsors.
Propose job allocation pre-event and during event.
Event’s materials and props.
- Be in charge of the Performing team and invited Performers
- Goodwill and Experience in organizing any type of events is a strong advantage
5. Public Relation Officers
- Shall represent SIMVNC to introduce about the community and upcoming events in all official orientations
- Shall, under the name of SIMVNC, network and maintain good relationship with exco from other institutions , Embassy , Sponsors and SLS.
- Shall reposition SIMVNC as one of the top CCAs in SIM as well as in the whole Vietnamese Community in Singapore.
- Be in charge of the information published in websites , facebook and other sources.
- Shall propose creative marketing strategies
- Have the ability in writing PR articles for newspapers and sponsors.
- Must be able to communicate proficiently in both English and Vietnamese.
Last edited by XiXi; 03-01-2010 at 07:50 PM.. | 
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